Free guide / Emails
That difficult email? Start with one clear ask.
Make your message easier to understand without adding new promises.
Tell AI who the email is for and what you need. Ask it to preserve facts, dates and commitments, then compare the draft with your original.
What you need
- Your messy draft (or bullet notes of what you need to say)
- Audience (who you're writing to)
- Goal of the email (inform / ask / unblock / decide)
Use information you’re allowed to share with your approved AI tool.
Give it a try.
- Replace the placeholders with relevant, non-sensitive source material.
- Paste the prompt into your approved chat assistant.
- Compare every fact, owner, number and date against the input. Edit before using.
Rewrite the draft below into a concise, confident, executive-friendly email. Constraints: - Keep the final email under 100 words - Lead with the point / ask in the first 1–2 sentences - Keep a professional, calm tone (no fluff, no apology stacking) - Preserve every factual commitment, date, number, and name - End with one clear next step or ask Audience: [who this is for] Goal: [inform / ask / unblock / decide] DRAFT: [paste your messy draft or bullets] - Do not add new commitments, causes, meetings or deadlines. Preserve uncertainty. - Keep proposals separate from agreed actions; mark missing information as TBD.
See the difference.
Illustrative example, not a recorded AI response.
“Maybe we could talk about this?”
“Could we discuss [topic]?” Leave the date open unless one was agreed.
Read the full input and example
Input
Audience: VP of Customer Success Goal: ask DRAFT: Hey, just wanted to loop you in because we've been seeing some noise on renewals and I think we should maybe look at the Q3 onboarding friction again? The team mentioned a few tickets and I talked to Sarah and she said customers are confused about the new dashboard. Not sure if this is urgent but maybe we can put 30 mins on the calendar next week if you have time? Also John from support flagged two enterprise accounts. Thanks so much sorry for the long note!!
Example output
Subject: Q3 onboarding friction — review request Sarah reports that customers are confused about the new dashboard. The team mentioned several tickets, and John from Support flagged two enterprise accounts. Could we schedule 30 minutes next week to review the Q3 onboarding friction and renewal concerns?
Check before you use it.
- The response is a draft; it can omit or misread details.
- Do not add commitments, infer decisions or treat proposed actions as agreed.
- Use an employer-approved tool and remove confidential or personal information.
Tools, review date & evidence
ChatGPT · Claude · Gemini · Microsoft Copilot (and similar general chat assistants). Paste as one message; no special plugins required.
Illustrative example reviewed for fidelity on 18 September 2026. No recorded execution in external AI tools; compatibility is a text-format expectation, not a tested-model claim.
Reviewed 2026-09-18.
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